Self-manage your block without spreadsheet chaos.
BlockKeeper helps UK resident directors track service charges, arrears, and records in one place — so year-end handoff and resident questions are simpler.
Free 15-min call · No obligation · Built for 5–25 flat UK blocks
Sound familiar?
You volunteered to help run your building, not to manage scattered admin systems.
Service-charge admin can eat your evenings
When records live across files, inboxes, and paper folders, even simple admin becomes slow. BlockKeeper helps you keep bookkeeping and supporting records in one place.
Resident questions are harder without clear records
Volunteer directors need to answer confidently. BlockKeeper helps you share clearer summaries and supporting evidence so communication is less stressful.
Spreadsheets + email become fragile over time
Version confusion, missing attachments, and handover gaps are common in self-managed blocks. BlockKeeper creates one shared audit trail for directors.
Bookkeeping-first tools for self-managed blocks
Built for volunteer RMC and RTM directors running smaller UK blocks (typically 5–25 flats), with practical workflows for records, service-charge admin, and accountant handoff.
Service-charge bookkeeping and tracking
Record demands, payments, and arrears in one clear ledger so directors can see what is due, what has been paid, and what needs follow-up.
Evidence and document storage
Keep invoices, contracts, certificates, and key block documents in one shared place so records are easier to find when questions come up.
Resident-friendly statements and exports
Share clearer summaries with residents and prepare clean handoff exports for your accountant at year-end.
Admin reminders for key tasks
Track important notices and recurring admin tasks with practical reminders to help your board stay on top of what needs doing.
BlockKeeper helps you keep better records and admin workflows. It does not file statutory tax returns on your behalf.
Product tour
See how it works
Purpose-built screens for the tasks volunteer directors actually do — no bloated features, no steep learning curve.
Track service charges and arrears at a glance
See who's paid, who hasn't, and what's outstanding — all in one view.
Generate owner statements in seconds
Professional statements ready to share with leaseholders, no formatting needed.
Never miss a compliance deadline
Track certificates, insurance renewals, and statutory obligations with reminders.
New to RTM and RMC terms? Here's the plain-English version
If you're self-managing your block, you might hear two labels: RTM company and RMC. In practice, both usually mean residents/directors taking responsibility for service charges, compliance, maintenance, and records instead of handing everything to a managing agent.
BlockKeeper is built for that day-to-day reality — especially for small UK blocks of flats with around 5 to 25 flats.
Software vs managing agent: what's right for your block?
BlockKeeper is for directors who want to self-manage confidently, with clear systems and lower ongoing costs.
BlockKeeper is usually a good fit if you:
- • Run a small UK block (typically 5–25 flats)
- • Want to collect service charges and track arrears in one place
- • Need help staying on top of compliance and deadlines
- • Want clearer maintenance records and shared director visibility
- • Prefer practical software over high monthly managing-agent fees
A full-service managing agent may suit you if:
- • Your block is complex or has major ongoing disputes
- • Directors have very limited time to stay involved
- • You want an external team to fully own day-to-day operations
- • You're comfortable paying for a hands-off service model
Why this beats spreadsheets + email for most small blocks
Spreadsheets are familiar, but they can become fragmented fast. BlockKeeper gives directors one place for records, clearer resident comms, and a cleaner trail when handing over to your accountant.
| Feature | BlockKeeper | Professional tools | Spreadsheets + email |
|---|---|---|---|
| Typical cost for a small block | £100/unit/year | Often priced for larger portfolios | Low direct cost |
| Built for self-managed 5–25 flat blocks | Yes | No | No |
| Single audit trail for payments, docs, and updates | Yes | Yes | No |
| Resident-friendly summaries without manual formatting | Yes | Yes | No |
| Less chasing across email threads and folders | Yes | Yes | No |
| Quick accountant handoff at year-end | Yes | Yes | No |
| No heavy enterprise setup process | Yes | No | Yes |
Practical admin confidence for resident directors
BlockKeeper helps you stay organised around day-to-day responsibilities. It supports good admin hygiene, but it is not legal advice.
Stay on top of key notices and recurring admin
Keep a visible timeline of practical tasks so director handovers are smoother and important dates are less likely to be missed.
Create a calmer process for volunteer directors
Replace scattered reminders and inbox hunting with one shared workflow for routine block admin and records.
Build confidence through better records
Clear books and supporting documents make discussions with residents, contractors, and accountants easier.
Trusted by volunteer directors
Hear from RMC and RTM directors who switched to BlockKeeper for their self-managed block.
“We muddled along with Excel for two years. I set up BlockKeeper on a Sunday afternoon and honestly wished we'd had it from day one. The year-end was actually straightforward for once.”
Sarah T.
RMC Director
12-flat block in Bristol
“I used to dread service charge demand time — I'd spend a whole weekend cross-referencing lease schedules and Googling the legal wording. Now it takes me about ten minutes.”
James M.
RTM Company Director
8 units in Manchester
“We looked at the professional software and it was hundreds a month — totally overkill for six flats. BlockKeeper is the first thing I've found that's actually designed for blocks like ours.”
Priya K.
RMC Director
6 flats in South London
Transparent pricing for small self-managed blocks
Pricing is £100 per unit per year for typical small blocks.
Typical fit: 5–25 flats · Resident-led blocks · RMC and RTM directors
BlockKeeper
Bookkeeping-first software for self-managed UK blocks
Pricing is £100 per unit/year for suitable blocks.
- Service-charge bookkeeping and payment tracking
- Arrears visibility and follow-up support
- Document and evidence storage
- Resident-facing summaries and reports
- Accountant handoff exports
- Admin reminders for key notices/tasks
Free 15-min call · No obligation · No card required
Why directors trust BlockKeeper
Built to support compliant, low-stress admin with clearer records your accountant can work with.
Everything in one dashboard
Clear expense tracking with categories
See every unit's status at a glance
Year-end reporting made simple